Data Privacy & Cookies Policy
Last Updated: 1 June 2026
Introduction
Thank you for visiting www.apsae.org. This website is owned and operated by the Asia Pacific Society of Association Executives (APSAE).
Website Copyright
The copyright in the material on this website belongs to APSAE. Access to this website does not imply a license to reproduce, distribute, modify, publish, or otherwise use the content without prior written permission.
Data Privacy Policy
This Policy describes APSAE’s practices regarding the collection, use, storage, disclosure, transfer, and protection of Personal Data relating to members, customers, employees, job applicants, suppliers, contractors, partners, event participants, and website visitors.
APSAE is committed to respecting the privacy of individuals and complying with all applicable data protection laws and regulations.
Definitions
Personal Data
Any information relating to an identified or identifiable natural person.
Processing
Any operation performed on Personal Data including collection, recording, organization, storage, retrieval, use, disclosure, transfer, restriction, deletion, or destruction.
Data Subject
Any individual whose Personal Data is collected or processed.
Applicable Data Protection Laws
All international, national, regional, and local laws, regulations, directives, and standards relating to privacy, data protection, confidentiality, and information security.
Scope of This Policy
- Activities and operations conducted by APSAE.
- Membership administration and management.
- Recruitment and employment-related processes.
- Visitor management and event participation.
- Supplier, sponsor, and partner onboarding.
- Provision of programs, conferences, events, and services.
- Website usage monitoring and security protection measures.
- Processing of Personal Data in electronic and physical formats.
Collection of Personal Data
APSAE may collect Personal Data where:
- Collection is necessary for business or operational purposes.
- Processing is required for contract performance.
- Collection is necessary to protect vital interests.
- Data is publicly available or publicly disclosed.
- Consent has been obtained.
- Parental or guardian consent is obtained where required.
Purposes of Processing Personal Data
Marketing & Communications
- Newsletters and industry updates.
- Event announcements.
- Membership communications.
- Program and service information.
Contractual Obligations
- Membership administration.
- Event registrations.
- Complaint handling.
- Service delivery.
Legitimate Interests
- Improving member experience.
- Statistical and usage analysis.
- Security and fraud prevention.
- Internal administration.
- Program evaluation and improvement.
Retention of Personal Data
APSAE retains Personal Data only for as long as necessary to fulfil the purpose for which it was collected, comply with legal obligations, resolve disputes, and enforce agreements.
At the end of the retention period, Personal Data will be securely deleted, anonymized, or archived in accordance with applicable laws.
Disclosure of Personal Data
Personal Data may be disclosed to:
- Authorized APSAE employees and representatives.
- Affiliates, chapters, and committees.
- Service providers and business partners.
- Government authorities and regulators where legally required.
International Data Transfers
Personal Data may be transferred internationally. APSAE implements appropriate legal, organizational, and technical safeguards to ensure adequate protection of transferred data.
Personal Data Security
APSAE maintains security controls including:
- Access control systems.
- Password protection mechanisms.
- Encryption technologies.
- Regular security reviews and assessments.
- Incident response procedures.
Privacy Rights
Depending on applicable law, individuals may have the right to:
- Access Personal Data.
- Correct inaccurate information.
- Request deletion of Personal Data.
- Restrict or object to processing.
- Data portability.
- Withdraw consent.
- Lodge complaints with supervisory authorities.
Requests will generally be responded to within thirty (30) days.
Requirements for Suppliers & Partners
APSAE requires suppliers, contractors, sponsors, service providers, and business partners who process Personal Data on its behalf to maintain appropriate privacy and security standards and comply with applicable data protection laws.
Updates to This Policy
APSAE may revise this Policy periodically to reflect changes in legal requirements, operational practices, services, technologies, and privacy standards. Updated versions will be published on this page.
Contact Us
For questions, requests, or concerns regarding this Policy or your privacy rights, please contact APSAE:
Website: www.apsae.org
Cookies Policy
Strictly Necessary Cookies
Essential cookies required for website functionality, secure access, registration forms, and member services.
Performance Cookies
Cookies used to collect anonymous information about website usage, page performance, and visitor interactions to improve the website.
Functionality Cookies
Cookies that remember preferences such as language settings, accessibility options, and customized website features.